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2013 AGM Minutes

TSOA Vic

2013 Annual General Meeting

Minutes

 

Item

Details

Location

Date

The Manningham ClubTuesday October 8th. 2013

Chairman

Alister Ondarchie

Life Members

Cath Mac Donald, Robert Splatt, Jim Gallagher (apology due to Natl Rally), Philip Johnstone, George Stephen,

Apologies

Gordon Bunyan, National rally participants (all having a great time).

Minutes last AGM

ReceivedMoved: Rob SplattSeconded: Roger Mannett

Agenda This Meeting

As Distributed:

Reports

President

Welcome to all to the 2013 TSOA Vic Annual General Meeting. Celebrating 54 years of TSOA.A note of thanks to committee members who are standing down.Welcomed Chuck McGuiness from USA. Chuck has many years of experience building TR from his entire family.

First order of business for meeting: proposal to adopt the Model Rules for an Incorporated Association. Special Resolution was moved by Alana Ondarchie. Seconded: Mark Campbell.  The resolution was carried on a unanimous show of hands. All related matters were noted as per the Agenda. As was confirmation of the name and purpose of the Association and the financial year end date.

Vice President

Vice Presidents Annual Report delivered (as per October Traction).

Secretary

All statutory requirements for the year have been met. Thanked Cameron Wright for effort in preparing changes to Constitution.Thanks to all members for their support of the committee and their work during the year.Thanks to the other committee members for their dedication to their roles as volunteers with the best interests of the club always in mind. Offered to serve another term as Secretary.

 

Treasurer

2012/13 Annual accounts prepared and being Audited. Accounts were issued in last Traction.Variations are predominantly due to the National Rally.Approximate income: ~ $108.316.00.

Surplus of some ~$26.742.00 which did affect accounts to the extent that it could lead to undue confusion.

National rally income ~$110.615.00.

Cash on hand ad end of June: ~$46.713.00. (note: two years ago this figure was ~$38.000.00)

The incoming committee have indicated they will look into accounting arrangements in 1014/15.

Treasurer moved a motion: Next Committee review the audit arrangements.

Moved: Alana Ondarchie; Seconded: Robert Splatt.

 

Competition

 

Noted apparent lack of competing members, however, when looked at as a whole more than 50 members compete in various competitions. This keeps TSOA Banner flying high.Full report in TRaction.

Social

Social Secretary committee position not filled in 2013.

Membership

Current Membership Current Members: 285 (last year 309)Membership Secretary’s Annual Report to be published in Traction.

Editor

All Members thanked for submissions throughout year. Website getting positive response. TRaction is evolving and response is positive.Editor challenged Members to compete for some Memorabilia by locating the ‘oldest’ piece of TSOA history in their possession.

General

AOMC – All going well at AOMC with 4 major shows, 4 Delegates Meetings, and 2 seminarsThe introduction of the revised Club Permit Scheme has been achieved with great input from the AOMCMSCA – Refer Competition Secretary’s Report

CPS – There has been a steady increase in applications for the CPS. We currently have 132 cars on the scheme (last year 105 cars of 83 members were on the scheme.

A reminder to all to be extremely diligent in the use of the CPS Log Book

—————————————————————————————————————————- Meeting was handed to the Public Officer who thanked the outgoing committee for their service. It was determined that there were sufficient members present to continue with the meeting and the election of 2013/14 office bearers.

 

Motion: To approve Chairperson’s Report: Moved Alana Ondarchie; seconded Keith Ondarchie.

Motion to approve Treasurer’s Report: Moved Robert Splatt; seconded S. Price.

All positions were declared vacant.

 

All Committee positions were declared vacant.

Nominations Received:

President – Alister Ondarchie

Vice President  – Robert Splatt

Treasurer – Roger Mannett

Secretary – Ian Cowie

Membership Secretary – Barry Pritchett

Editor – Cate Forbes

Competition Secretary – Lindsay Coleman

Events Coordinators (formerly Social Secretary) – Vincent Perillo & Peter Lane

All positions were approved unanimously

 

Other roles confirmed:

CAMS – Lindsay Coleman

Victorian Speed Events Panel – Lindsay Coleman

MSCA – Bruce Astbury

Web Master – Keith Atherton

Club Permit Scheme – Ron Farrugia

AOMC – Philip Johnstone

 

Meeting Closed at 9.08 pm